Keelmind runs every administrative task of money as one connected system: price the bid, win it, schedule the crew, invoice, collect, pay your vendor bills, keep the books and forecast the cash. Each module hands off to the next automatically. Your team only approves.
This is the job of an accounts receivable clerk, done by software. Press play and watch the exact flow it replaces. A person only approves the final step.
Keelmind does the 90% that used to take a biller all day. A human still makes the call on the 10% that needs judgment, by approving, not by chasing, typing and reconciling.
Each step used to be someone's job. Now they hand off to each other automatically, and you approve.
Keelmind sits on top of whatever accounting system you already use. No migration, no new ledger.
Your quotes and bids, your receivables from any export, and your vendor bills — pasted, uploaded, or snapped as a photo. Connect your inbox and your Stripe.
It turns won quotes into invoices, chases and collects, reads and codes your bills, reconciles the cash, keeps your books fed, builds the month-end pack and forecasts your runway.
A single worklist shows only what needs a person: a quote to follow up, an invoice to approve, a bill to pay, a dispute. One click. Everything else already happened.
The parts you used to pay a person to do — across the entire money cycle, done end to end.
Track every quote from draft to won on one board. Win one and turn it into an invoice in a click — Keelmind collects it from there.
Turn raw billable work into clean, client-ready invoices with the AI. You approve before anything is sent.
Reminders go out from your own inbox in the right tone; customers pay by card through your Stripe and the invoice clears itself.
Snap or drop a vendor bill and the AI reads it, codes it to the right account and — once you approve — posts it to QuickBooks. You pay from your own bank.
Upload the payments and Keelmind matches them to invoices, marks them paid, and flags only what needs a look.
Writes invoices and records payments straight into QuickBooks — two-way, so nobody re-keys your receivables and payables into the ERP.
The clean monthly bundle — sales, purchases, collections, payments — formatted for your country. Keelmind packages it; your accountant does the taxes.
Where your money stands: aging, who owes you, where it goes, cash this month, and how your pipeline is converting.
A live 12-month forecast — your runway and the month you'd run short — built from the data Keelmind already holds. Available as an add-on.
Keelmind builds your accounting from what the other modules already did — cash-basis, always balanced, nothing to key. A dashboard shows what's automated and the hours it saved you, and every bill scan and pack files itself in your repository.
For staffing & services firms: a five-screen wizard prices a labor contract on real wages, payroll burden and the margin you want — how many people you need, the rate to bill, the margin you keep. Win it and it drops into your pipeline.
For contractors: pick the job, check the scope, type a quantity each. Keelmind prices materials, burdened labor and markup the right way, and turns the bid into a Schedule of Values you can bill by progress.
Plan shifts by client and site for the week, catch coverage gaps as they appear, and watch labor cost and margin live as you assign people. Approve the hours and Keelmind bills each client — regular and overtime on their own lines.
Works with QuickBooks, Xero, Sage, Zoho, Wave, NetSuite and more — or map any export by hand. Multi-user with roles, so your bookkeeper and team share one workspace.
Every function across the money cycle — this is the whole product.
Keelmind is your accounts-receivable subledger. The work happens here, and it hands your accounting system the exact entries to post, so nobody re-keys invoices and payments by hand. That is what replaces the person, not another dashboard.
Download your generated invoices, customers and applied payments as ready-to-import files, built on QuickBooks' own template. Automatic two-way write-back lands on connect.
The subledger and its export are already system-agnostic, so more accounting systems slot in behind QuickBooks.
The whole point: you stop paying someone to key your receivables into the ERP. Keelmind keeps the books fed.
Keelmind reads your exports and sends from your accounts. It never becomes the middle you have to trust with your money or your books.
Every module is free up to a usage limit. When you outgrow it, one monthly price by company size — set by employees or invoices a month, whichever comes first. Your whole team included, never per seat.
Every module, for as long as you're small.
Everything unlimited inside your plan. Pay yearly and get 2 months free. 15-day trial.
Connect your receivables in a few minutes and let Keelmind run them. Free to start, on your real data, with nothing to lose.
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